New Pilotage Act requires advance information to be provided to the Pilot Dispatch Centre
With the new Pilotage Act that came into effect at the beginning of September, the requirement to provide advance information on pilotage orders has been included in the regulations issued by the Finnish Transport and Communications Agency Traficom under the Act. Additionally, Finnpilot’s Terms of Service have been updated to align with the Act’s requirements. Finnpilot will begin monitoring compliance with the mandatory advance notifications and will report any shortcomings to the authorities starting on October 16, 2023.
Mandatory information to be provided to the Pilot Dispatch Centre
The mandatory information to be provided at the first advance notification (24 h in and 12 h out) is:
- the Estimated Time of Arrival / Departure and information about the pilot boarding position or the port the ship is departing from,
- actual draught when pilotage is commenced,
- any technical deficiencies affecting pilotage and other factors affecting the safety of the pilotage process or the pilot.
The following information should be provided as soon as it is known (unless it was provided in the first advance):
- changes to ETA (Estimated Time of Arrival) / ETD (Estimated Time of Departure) times,
- the initial ETD of the incoming vessel,
- air draught, and
- information about tugboat use.
Thank you to those who actively provided advance information!
Since the implementation of the Pilotage Act, our Pilot Dispatch Centre has actively reminded our customers about the importance of advance information. The required details are also included in the email signatures sent from the Dispatch Centre. We’ve observed an increasing number of advance notifications coming in daily, meeting the conditions specified in our Terms of Service. Notably, onboard ships, this change has been met very well, as the necessary information is being effectively incorporated into the arrival notifications. We’d also like to express our appreciation to all the ship brokers who have included the essential data fields in their ship lists. These fields enable the transmission of the required information as per our service conditions to the Pilot Dispatch Centre.
We are happy to provide additional information
Finnpilot’s terms of service are accessible on our website in Finnish, Swedish, and English. We recommend reviewing the terms of service and, if necessary, sharing them to ensure the required advance notifications are submitted. You can find a link to the Terms of Service >>
Our aim is to ensure that the Pilot Dispatch Centre can provide the best possible service to our customers. If you require further guidance on how to submit advance notifications, please don’t hesitate to contact us. We are more than happy to help you.
For more information on advance notifications and our Terms of Service, please reach out to:
- Sanna Sonninen, Pilotage Director, sanna.sonninen(at)finnpilot.fi
- Jutta Heinisuo, Manager, Pilot Dispatch Centre, jutta.heinisuo(at)finnpilot.fi
- Finnpilot Terms of Service >>
- Changes to Finnpilot’s Terms of Service from Sep 1, 2023 >> (our previous press release)
- Pilotage Act in Finlex >> (in Finnish)
- Finnish Transport and Communications Agency Traficom: Rules and regulations >> (in Finnish)
- Finnpilot Pilot Dispatch Centre contact details and ordering channels >>